Un Ponte Per ETS (UPP) is an international humanitarian organization, with Headquarters in Italy. Originally named Un Ponte Per Baghdad (A Bridge to Baghdad), the association became Un Ponte Per after the extension of its work to other Mediterranean countries. UPP ETS is currently active in Iraq, Syria, Jordan, Lebanon, Palestine, Serbia, Kosovo, Tunisia, and Ukraine alongside civil society organizations, with a strong localization approach. UPP strongly rejects war as a solution to international and national conflicts. It exerts relentless efforts with the ultimate objective of preventing armed conflicts and developing more equal and peaceful coexistence. The NGO acts through awareness campaigns, cultural exchanges, humanitarian and development projects, peacebuilding programs, and the creation of social justice networks. In Italy and in Europe, UPP works to promote peace and disarmament, human rights, refugees and migrants’ inclusion, and ecological transition. In Jordan, it has been active since 2005 with a strong focus on the protection of women and girls, refugees, and people with disabilities (PWDs). For further information, please refer to our website: www.unponteper.it/en/
Main Responsibilities
MAIN TASKS AND RESPONSIBILITIES
Un Ponte Per is looking for one Senior Administrator that will be responsible of the following major tasks:
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Coordinate projects financial management ensuring UPP and donors financial requirements are met in an efficient and effective manner whilst assessing potential risks.
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Support registration of all the expenses according to UPP and donor procedures, template and its store on cloud also according to UPP paperless policy.
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Prepare financial documents and reports for HQ and donors ensuring accuracy and adherence to financial rules set within the given deadlines.
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Support UPP Project Manager in the administration of the project, especially in the financial management, including local staff contracts definition, cashbook management and updating, bank reconciliation, procurements and financial reporting according to donor’s rules.
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Support the PM in the preparation of the new budget proposals and forecast with specific inputs on the budgets.
Required skills
ESSENTIAL REQUIREMENTS:
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University degree in administration or equivalent working experience
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Experience of financial reporting and grant management with a range of external donors using Excel and administrative software
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Experience of reporting and monitoring to tight deadlines
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Effective financial management skills and knowledge of finance systems and procedures
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Experience in working in coordination with local partners and into a consortium program.
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Excellent organizational skills with the ability to coordinate activities
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Good literacy, numeracy and IT skills including Excel
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Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
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Determined and committed to high quality standards
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Ability to establish effective working relationships at all levels internally and externally
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Excellent communication and interpersonal skills
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Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and professional approach
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Excellent oral and written English
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Ability to travel in the Middle East with the same ability of a Western European passport owner. Ability to travel in Europe.
DESIRABLE REQUIREMENTS:
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Prior professional finance work experience in NGOs
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Experience in main donors funded project (EU, UN, USAID, AICS, CDCS etc.).
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Experience in Emergency projects management.
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Knowledge of the Middle East context and relevant local actors.
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Knowledge of Arabic or Italian is an asset.
UPP requires criminal background check certificate (released max 3 months before the date of job offer) to confirm a job offer. We are aware that in some countries the release of criminal background certificate by the competent authorities might require several weeks. However, UPP runs selections to deploy staff in emergency programs and time-lapse between job offer and field deployment is often very short. Thus, we kindly ask all candidates to get prepared on time and be able to submit their certificate promptly in case of success in the selection.
OTHER REQUIREMENTS:
Un Ponte Per ETS is an International NGO committed to diversity and inclusion within its teams, in line with the principle of non-discrimination. UPP encourages all candidates irrespective of gender, religion and ethnicity including persons with disabilities to apply and become part of the organization.
Ethical Conduct
UPP upholds all the minimum standards in terms of Ethical Conduct and strives to increase its standards over the minimum. Zero tolerance is reserved to Sexual Abuse and Exploitation and to Child Abuse, Violence, Harm, Injury and Negligence. UPP participates in the Inter Agency Misconduct Disclosure Scheme, therefore, any candidate assures that s/he has never breached any standard in terms of SEA and Child Safeguarding and that s/he will not in the future. UPP will conduct extensive reference check and vetting on shortlisted candidates that might compromise candidates’ privacy. Shortlisted candidates shall promptly provide an up-to-date criminal background check. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
HOW TO APPLY
Interested candidates are invited to submit here a detailed CV (PDF format)with the authorization to use and process data on the base of the EU Regulation 2016/679 - GDPR and a brief cover letter (PDF format) that includes the contact information for three Professional References (relevant and recent).
