PURPOSE OF THE ROLE 

In view of the increasing number of projects in Ivory Coast, the Country Admin/Finance Coordinator is called to establish and make operational the Country Coordination Office. 

S/he is responsible for the proper administrative, accounting, and financial management of the Country Coordination Office and the proper administrative management of projects in the various locations. 

KEY DUTIES 

• Setting up the Country Coordination Office for the area of competence 

• Provide documentation and paperwork to ensure the regular presence and legal recognition of the NGO in the country 

• Supporting, coordinating and supervising the local administrative team responsible for maintaining the Country Coordination accounting records and the Country Budget 

• Preparing quarterly funding requests for the Country Coordination Office with the Country Manager 

• Ensuring compliance with current local regulations (tax, labour law, legal, and general administrative matters) 

• Managing relationships with banks, supervising cash and bank accounts and providing for the transfers of funds to the projects 

• Assisting the Country Manager in drafting budgets for new projects 

• Supervising project accounts and fund requests 

• Supporting PMs and administrators in carrying out accounting and administrative procedures, as well as in solving administrative/accounting issues 

• Ensuring the administrative management of national staff in compliance with the country's regulations 

• Recruiting and selecting national administrative-accounting staff 

• Supervising administrative practices related to international staff: arrivals, visas, permits 

• Ensuring the operational execution of the Country Safety Plan in the event of an emergency 

• Guaranteeing compliance with administrative procedures 

• Ensuring the sound management of NGO’s real estate and property assets 

• Supporting project managers and project administrators in purchasing goods and services 

• Participating in budgeting and controlling process 

REQUIREMENTS 

• Degree in Accounting, University Degree in Economics or equivalent title 

• Excellent knowledge of French 

• Excellent knowledge of Italian 

• Solid experience in admin/finance management of international cooperation projects in fragile countries and/or low resources settings 

• Previous experience as Country Admin Coordinator will be considered an asset 

TERMS OF CONTRACT 

• Type of contract: collaboration contract 

• Salary: TBD according to NGO salary grids and compensation policy (basic salary for the job position, with possible increase based on professional experience) 

• Rest days: 2.5 days for each month of work, for contracts longer than 4 months 

• Flight ticket: one return flight at the beginning and at the end of the collaboration 

• Health issues: the NGO provides health insurance and covers vaccination costs 

• Visa and permits: the NGO bears the cost and paperwork for visa, work and residence permits 

• Accommodation: provided by the NGO, it is generally individual, depending on the logistical situation and the availability of accommodation in the workplace 

• Other costs: the NGO covers costs related to housing utilities and internet; food and personal expenses are covered by the worker 

• Family policy: where the socio-political context and logistics allow it, international staff may be accompanied by their partner or family. In this case, the NGO provides a salary supplement and guarantees flights, health insurance, visas and permits for dependents and accompanying family members.